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Business Manager University College

San Francisco Applicants: Pursuant to the San Francisco Fair Chance ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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Posting Details

Position Information

Job Title Business Manager University College
Union Level
Department Center for Professional & Continuing Education
Campus Stockton
Posting Number 201301192P
Full or Part Time Full Time
Number of Months 12
Work Schedule

Work performed during standard business hours between 8AM and 5PM. Additional time may be required to meet critical business deadlines. May require some nights and weekends.

Position End Date
Open Date 11/06/2017
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Position Summary Information

Primary Purpose

Responsible for managing a wide range of complex budgetary and accounting functions and processes for all areas reporting to the Dean of the University College, including, but not limited to The Center for Professional and Continuing Education (CPCE), University College, Center for Teaching and Learning, State Authorization, OLLI, etc. Provides assistance to the Dean, University College and the Executive Director for Professional Learning and Workforce Development on the development of annual budget and long term projections for their planning and decision-making. In addition, supports the Shorelight Education effort (UOPI) as a liaison between Finance group and the Academic Schools on the submission of cost reimbursement documentation.

Essential Functions

1. Oversees budgets ensuring that University policies and best practices are followed.
• Monitors accounts and provides the Dean, University College and others with status reports as requested.
• Monitors instructor salaries and contracts.
• Prepares and analyzes college and program reports; prepares and analyzes monthly, quarterly, and year-end financial reports.
• Collaborates on the development of annual budgets and multi-year projections, including analysis of budget trends, projecting expenditures, and projecting revenue with ROI (return on investment) for all programs.
• Prepares and reviews accounting transactions and maintains financial and accounting records, including payables and receivables, vendor accounts, employment authorizations, payroll processing, reconciling daily cashiering functions, petty cash fund, and PROCARD (department credit cards) expenditures.
• Verifies Banner journal entries for posting and processes needed for corrections.

2. Coordinates and oversees the purchasing of equipment, materials, and supplies.

3. Serves as liaison between the Finance Center, Academic Budget Office and the Central Budget Office on financial issues as well as serves on or attends other campus meetings or committees.

4. Reconciles departmental accounts and assists in maintaining a system of internal control over transactions.

5. Ensures all programs/contracts/grants/transactions are in compliance with University business policies and procedures and in compliance with procedures of various units on campus.

6. Performs advanced and confidential administrative duties for the Dean, University College and others at the direction of the Dean.

7. Assists with special analyses and research projects as requested by various University offices and external funders.

8. Serves as a liaison between the Finance Department and the Academic Schools in the development of the cost documentation in support of invoice submissions for the Shorelight Education partnership (UOPI) on both a monthly and quarterly basis.

9. Performs miscellaneous other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in business, accounting, finance, or related field.
• Three (3) years’ experience in budget and business management.

Preferred Qualifications

• Strong computer skills including intermediate to advance Microsoft Office skills and substantial experience with accounting software. Advance skills in excel and working with large databases.
• Ability to analyze, interpret, and summarize complex data into recommendations for management.
• Ability to research data, often using multiple sources, to respond to requests for others.
• Working knowledge and understanding of grants and sponsored programs.
• Advanced knowledge of accounting and business practices, thorough knowledge of the University’s accounting policies and procedures.
• Good problem solving skills.
• Ability to work independently with critical deadlines and competing priorities.
• Capacity to promote teamwork in a collaborative environment.
• Positive attitude, proven ability to work successfully with diverse populations, and demonstrated commitment to promote and enhance diversity and inclusion.

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job.

Frequent sitting and computer use. Occasional walking, standing, bending, kneeling, and use of phone. May be requested to lifting up to 25 lbs.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment with use of computer and phone. Work performed during standard business hours between 8AM and 5PM. Additional time may be required to meet critical business deadlines. May require some nights and weekends.

Hiring Range Commensurate with experience, exempt
Background Check Statement

Applicants who are selected as final possible candidates must be able to pass a criminal background check

AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please explain your experience managing budgets. Do you have experience with revenue and expense tracking and forecasting?

    (Open Ended Question)

  2. * How did you first learn about this employment opportunity?
    • University of the Pacific Website
    • Asianlife.com
    • Blackperspective.com
    • CentralValleyJobs.com
    • Craigslist
    • Dice.com
    • Higheredjobs.com
    • Hispanic-Jobs.com
    • Indeed.com
    • Insidehighered.com
    • LinkedIn
    • Lgbtconnect.com
    • Metrochamber.org
    • Monster.com
    • Thelaa.org
    • SimplyHired.com
    • Workplacediversity.com
    • Association of American Colleges and Universities (AAC&U)
    • Chronicle of HIgher Education
    • Diverse Issues in Higher Education
    • EDUCAUSE
    • Higher Education Recruitment Consortium (HERC)
    • Higher Education Recruitment Consortium - Northern California (NorCal HERC)
    • Modesto Bee
    • Pacific Employee
    • Personal Referral
    • Professional or Association Listserv
    • Publication or website from a professional organization
    • Sacramento Bee
    • San Francisco Chronicle
    • Stockton Record
    • Agency Referral
    • Other Online Job Board

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Other Document